Everyday Problems Automated: Expense Tracking & Reimbursements

Picture this: It’s the end of the month. You’ve just sent your team to two different conferences, and expense reports are due. Your staff will spend hours of their day trying to track down receipts, asking who has the dinner tab from the first night, and wondering where their hotel receipt went. Someone’s bound to realize they mixed a personal charge with a business one. Another might not remember if they followed the travel policy exactly.

Tracking expenses and reimbursements is a pain not only for the employee, but also for the employer. Research shows an employee spends nearly 20 minutes per expense report, and 19% of those reports contain errors.  Multiply that by dozens of employees, and the hours add up fast.

It’s not just time that’s lost. Manual expense management leads to delayed reimbursements, frustrated employees, and compliance risks. A 2023 SAP Concur report found that 44% of finance teams say tracking receipts and enforcing policy compliance are their biggest pain points. The back and forth for missing receipts or clarification on what exactly was purchased creates unnecessary friction between teams.

While there are plenty of standalone software tools companies can buy, wouldn’t it be nice to have something that integrates seamlessly with your existing systems? What if we told you there is?

With the right automation, receipts can be auto-captured from emails or photos, categorized, routed for approval, and instantly synced to accounting. Not only are employees reimbursed faster, but your finance team saves time previously spent on manual expense processing. Smart automation eliminates repetitive work, reduces compliance risk, and gives your team more time to focus on strategic priorities instead of paperwork.

If this sounds like something your team needs, we’d love to chat. 

Let’s explore how automation can make expense tracking effortless and give your employees hours of their day back.